Role description:

The events apprentice administrator will be responsible for supporting the events teams with the production of a variety of White Label events from conception through to completion. Events may include: exhibitions and fairs, festivals, conferences, promotions, fundraising and social events, corporate events or regeneration events. We would also like the apprentice administrator to be on reception and manage some general office duties.

Candidate attributes:

  • excellent administration and organisational skills with good attention to detail
  • strong communication, teamwork and negotiation skills
  • good time-management skills and the ability to work under pressure
  • problem-solving skills and diplomacy
  • ability to manage spreadsheets and databases
  • a flexible and adaptable approach
  • reliable, demonstrating commitment to the role

The candidate will be working across the public, private and not-for-profit sectors. The role of event apprentice administrator will be hands-on and often involved working as part of the wider White Label team with the ability to complete a wide range of activities requiring clear communication, excellent organisational skills and attention to detail. They must work well under pressure, ensuring the smooth and efficient running of events under the management and supervision of the event manager

Duties may include:

  • producing detailed lists/documents for events (e.g. timelines, venues, suppliers)
  • researching and booking suitable venues or locations
  • coordinating suppliers, venues, caterers, and contractors
  • supporting planning room layouts and entertainment programmes
  • updating events databases
  • coordinating delegate registrations
  • coordinating awards entries
  • preparing delegate packs, badges and papers
  • liaising with marketing, promo teams and PR colleagues on the promotion ofevents
  • supporting the production/distribution of tickets, posters, and sales brochuresas required
  • coordinating suppliers, manning receptions, handling client queries andtroubleshooting at events on site to ensure that all runs smoothly
  • overseeing the dismantling and removal of events and clearing the venueefficiently
  • post-event data entry (if required) including event feedback forms
  • keeping the events cupboard clean and tidy and in a good order
  • researching topics and speakers
  • travel booking and diary management
  • answering the general office telephone, transferring calls and takingmessages
  • ordering stationery, water, paper for the general office
  • being front of house at the office and greeting guests/clients which come infor meetings

Office details and conditions:

  • Working hours can be regular between projects but, due to the nature of the role, the apprentice will be required to work additional and unsocial hours
  • White Label event staff are mainly office based but will travel to visit clients, partners, sponsors, venues and other suppliers. The successful candidate may work indoors or outdoors, in all weather conditions, to plan and deliver events.

If this Events Apprentice Administrator role sounds like you, please email Julie Leggatt on jleggatt@wlcreative.org.uk with your CV and covering letter.